Akiflow in 2026: pricing, features, time blocking and which computers it runs on

Akiflow's features in 2026 come down to three parts and one price. A unified inbox, which Akiflow calls the Universal Inbox, gathers tasks from email, chat and project tools. A calendar view lets you time block by dragging those tasks into open slots on your Google or Outlook calendar, and a single Pro plan pays for all of it. As of November 2026, Akiflow's pricing page lists Pro at $34 a month billed monthly, or $19 a month billed yearly, with a 7-day trial and no free plan. Its download page offers apps for macOS, Windows, the browser and phones, and we found no Linux desktop app there.

We make Barside, a free desktop app for Windows, Linux and Mac with tasks and a calendar view, and we compare the two near the end, including what Barside lacks. Everything here about Akiflow comes from its pricing page, download page, product pages and help center as we read them on November 6, 2026. We didn't test Akiflow, took no screenshots and used no third-party reviews, so open the linked pages again before you pay.

Akiflow's features in 2026: unified inbox, calendar time blocking and pricing at a glance

Akiflow's official features, integrations, time blocking and pricing for 2026 fit in one table. Each row comes from the Akiflow page linked in it, in Akiflow's own words where they are quoted.

What does Akiflow cost in 2026?

Akiflow sells one plan, Pro, with two billing periods. The pricing page prints prices with a plain $ sign and no currency code, and it says Akiflow "may apply local purchasing-power pricing in selected countries", so the checkout price for your location is the one that applies.

Both Pro options list the same features: "Tasks, subtasks, meetings & integrations", "Aki AI assistant + MCP Connector", "All power features" and "Cancel anytime". The FAQ on the same page adds calendar planning, the hosted MCP Connector and a free 1:1 onboarding call.

A few terms are worth reading before you start the trial:

• There is no free plan. New customers get a 7-day full-access trial, a card is required, and the subscription you chose starts after the trial unless you cancel.
• Students get a discount. The pricing page says eligible university students and researchers can get 40% off Pro Yearly for life after verifying an academic email. Our guide to student discounts on time blocking apps compares it with other planners.
• Refunds aren't covered there. We found no refund statement on the pricing page, so ask Akiflow before you pay if that matters to you.

A worked example, by our own arithmetic: paying monthly for a full year comes to 12 times $34, or $408, against $228 for Pro Yearly, a difference of $180. If your checkout shows a local price, use that number instead.

How does Akiflow's unified inbox gather your tasks?

The unified inbox is the center of Akiflow. Its home page calls it "The Universal Inbox", says capture works "From anywhere - in natural language", and lists Cmd+K, Voice Mode and AI Chat among the ways to capture.

The integrations page lists 19 featured integrations under the heading "Connect all your tools with Akiflow." Grouped by what they bring in, they look like this:

• Email into tasks. Gmail ("Convert your emails into tasks directly from Gmail") and Outlook Email ("Turn Outlook emails into tasks").
• Chat into tasks. Slack and Microsoft Teams, both described as turning messages into tasks.
• Task and project tools. Notion, Asana, ClickUp, Trello, Todoist, Microsoft To Do, Jira, GitHub and Linear.
• Calendars and meetings. Google Calendar, Outlook Calendar, iCloud Calendar ("for two-way event sync") and Zoom.
• Automation. Zapier and IFTTT, for apps without a native integration.

The home page sums this up as "10+ Native Integrations" and "Thousands via Zapier and IFTTT." Example: a product manager whose bugs live in Jira, whose requests arrive in Slack and whose own to-dos sit in a Notion database would see all three in one list before planning the day.

How does time blocking work on Akiflow's calendar?

As a calendar and task manager, Akiflow's official approach to time blocking is drag and drop. Its time blocking page says "Easily organize your tasks by dragging and dropping them into your calendar," and its steps read:

1. "Collect tasks from email, chat, and project tools in the Universal Inbox."
2. "Drag the task onto a realistic open slot beside your meetings."
3. "Move the block when priorities change instead of abandoning the plan."
4. "Review unfinished work during the daily or weekly ritual."

On calendars, the same page says "Akiflow supports Google Calendar and Outlook or Microsoft 365 calendars, including multiple connected accounts," and the integrations page adds iCloud Calendar. Asked whether Akiflow schedules every task by itself, the page answers that it "is designed to keep you in control of placement" and "does not silently rearrange the calendar in the same way as a fully autonomous scheduler." The home page also mentions "Smart Time Slots" and planning your day and week automatically, so Akiflow's AI can help while the final placement stays with you.

The pricing page puts Aki, Akiflow's AI assistant, in Pro, and the home page describes daily briefings and reminders from Aki and voice commands ("Talk to your schedule."). It marks phone calls from Aki as "Coming soon". If you'd rather have an app place every task for you, our guide to AI planner apps that auto schedule tasks covers that style of planner.

Which computers and phones does Akiflow run on?

Akiflow's official desktop time blocking planner comes as apps for macOS and Windows. The download page has "Download for MacOS" and "Download for Windows" buttons, a browser version ("Use Akiflow directly from the browser of your computer or tablet"), and iOS and Android under a Mobile heading with the note "Please download the Desktop app first." The page's own summary reads "Akiflow is available for browser, Windows, Mac, Android & iOS."

The desktop app help article adds a few details:

• Signing up in a desktop browser on a Mac or Windows computer starts the installer download.
• A global shortcut shows or hides the app. It is "Cmd + Shift + E" by default on macOS, you can change it in the desktop app's settings, and the article doesn't name a Windows default.
• On macOS, the app has to be in the Applications folder, or "automatic updates may fail."
• We found no minimum Windows or macOS version on the download page or in this article.

The mobile app article lists iOS 16 or later for iPhone and iPad, the Android app on Google Play, and an Apple Watch app that needs watchOS 10 or later. It also says "Creating a new Akiflow account is currently only supported through the web."

Does the Akiflow Windows app work with Google Calendar?

The Akiflow Windows app and Google Calendar appear on Akiflow's pages as parts of the same Pro plan. The download page offers the Windows app, the pricing page lists Google Calendar sync and Outlook Calendar sync among Akiflow's features, and the time blocking page says Akiflow supports Google Calendar "including multiple connected accounts." None of the pages we read describe calendar support differently on Windows, and we found no Windows-only limit.

Is there an Akiflow app for Linux?

On Akiflow's own pages, we found no Akiflow app for Linux. The download page lists macOS, Windows, the browser and phones, and the desktop app help article mentions Linux once, to say that its automatic link-opening preference "is not available in mobile or Linux browsers." The browser version is offered for "the browser of your computer", and we found no statement from Akiflow about which Linux browsers it supports, so try it during the trial if Linux is your main system.

Does Akiflow work offline?

Akiflow's offline support is described in two help articles. The desktop app article says "Work offline without worrying about your internet connection!" and that changes "sync automatically once you're back online," without listing which features work offline. The mobile app article's FAQ says "You can make supported task and calendar changes offline, and they will sync when you reconnect," and adds that voice capture needs Aki turned on, microphone permission and an internet connection.

The home page lists "Offline Mode" among its features. We found no statement about offline use in the browser version, and no list of which changes count as supported. If offline work matters to you, a short check during the trial gives you your own answer:

1. Open the desktop app and turn off your Wi-Fi.
2. Add a task, move a block on the calendar and tick off another task.
3. Turn the Wi-Fi back on and check whether each change shows up on your phone and in the browser.

How does Akiflow's Notion integration work?

Akiflow's calendar, tasks and Notion integration in 2026 is a two-way sync, described in Akiflow's Notion help article. You connect it from Settings → Integrations → Notion, press Connect and choose the pages to import from. Imported tasks then land in Akiflow, where you plan them alongside everything else.

• Only database pages become tasks. Import filters pick a source database and bring in all its tasks or only those assigned to you, which needs a person field.
• The sync runs both ways. The article says "Akiflow and Notion are 2-way synched. The sync happens every 5 minutes." Changes to the title, deadline, completion property and scheduled date travel in both directions.
• Dates map to columns you choose. You pick which Notion date column sets the planned date or the deadline in Akiflow.
• Done is your choice. Marking an imported task done in Akiflow asks whether to "Mark as done in Notion", go to Notion or do nothing, and a completion property set in settings can change the Notion status for you.
• Deleting in Akiflow leaves Notion alone. Deleting a task in Akiflow doesn't change the Notion source, and disconnecting stops future imports while keeping the tasks already imported.

The article names no plan limit, and it says "You can connect as many Notion accounts as you want!" Since Pro is Akiflow's only plan, the Notion integration comes with it.

How does Akiflow compare with Barside?

Akiflow and Barside both put your tasks next to your calendar, and they get there in different ways. Akiflow pulls tasks in from many tools and lets you drag them onto your calendar. Barside, a free desktop app, keeps tasks as checklists inside your notes and shows your calendars beside them without changing anything.

What Barside lacks next to Akiflow

• No inbox that pulls tasks from other apps. Barside doesn't collect tasks from Gmail, Slack, Jira or a Notion database as they change. Its Notion import reads an export ZIP you download from Notion, turning pages into notes and checklists into tasks.
• No dragging tasks onto the calendar. Dragging a card on Barside's Tasks board changes the task's due date. Barside's calendar only reads your calendars and never adds, moves or deletes events.
• No phone app. Barside is a desktop app, so your plan stays on your computers. Events you put in Google Calendar or Outlook still show on your phone through those apps.
• Calendar updates can lag. Barside refreshes each calendar every 15 minutes, and Google can take hours to publish a change to a calendar's iCal address.

What Barside does well

Barside is free, runs on Linux as well as Windows and Mac, and keeps your library on your computer, so notes, tasks and reminders work with no connection and no account. A task keeps its context, because it lives in the note it came from, and any calendar event becomes a filled-in meeting note in one click. The daily briefing puts today's events, due reminders and unchecked tasks on one page with no AI and no network.

Pick Akiflow if your to-dos arrive from many tools, you want to drag tasks straight onto your calendar, and you plan on your phone too. Pick Barside if your tasks start in your own notes, you work on Linux or offline, or you'd rather not pay for a planner. For more options, see free daily planner apps that sync with Google Calendar and planner apps that sync between Windows and Mac.

How to plan your day with tasks and a calendar in Barside

Barside's setup takes a few minutes, and the calendar part needs no Barside account and no AI. These steps follow the calendar next to your notes and task board guides.

1. Download Barside for Windows, Linux or Mac.
2. Open Settings & backups, scroll to Calendars and choose Add calendar. Under Where do I find it?, pick Google Calendar, Outlook or Other.
3. Paste the calendar's private address into Secret iCal address, choose Check address, then Add calendar. Repeat for up to 10 calendars.
4. Write your tasks as checklists in your notes, or type them into Add a task… on the Tasks board. Point at an item and click + date to give it a due date.
5. Open Library & briefing and the Daily briefing tab to see the rest of today's calendar next to reminders due today and your unchecked tasks.
6. For time blocks, create them as events in Google Calendar or Outlook. Barside shows them in its Calendar view with a Now line, and Remind me before meetings gives a quiet heads-up 1, 2, 5 or 10 minutes before each one.

To add a task from any app, press Alt+Shift+Space, type task and the words, and press Enter. The time blocking guide shows how to plan the blocks themselves.

Example: Priya, a freelance developer who works on Linux, keeps one workspace per client and ends every call note with an Action items checklist. On Monday she opens the Tasks board with All workspaces, dates what each client is waiting for, and creates two focus blocks as events in her Google Calendar. Barside shows those blocks beside her client calls, and the heads-up tells her when each one starts.

Privacy: where your calendar and tasks live

Barside never signs in to your Google or Microsoft account. It downloads each calendar straight from Google or Microsoft to your computer, stores the secret address encrypted there and leaves it out of backups, and your notes and tasks are saved on your computer. Anyone who has a secret address can read that calendar, so treat it like a password. Read how calendar feeds are stored for the details.

A planner that writes to your calendar needs wider access than one that only reads it. Our guide to AI planner apps and calendar privacy sets out the calendar permissions Akiflow's help articles list, and what Motion and Reclaim ask for, so you can compare before you connect a work calendar.

Works well with

These guides take the Barside side of this comparison further, from the calendar view to the task board and the planning method behind it.